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What Is the Sarbanes-Oxley Act?

In 2002, the federal government passed the Sarbanes-Oxley Act which established sweeping auditing and financial regulations for public companies. This law was created to protect shareholders, employees, and the public from accounting errors and fraudulent financial practices. Also known as SOX, the Sarbanes-Oxley Act works to improve the reliability of financial reporting from public companies. This helps restore investor confidence in public businesses despite the rise of high-profile cases in corporate crime in 2002.

Why Was the Sarbanes-Oxley Act Needed?

In the 21st century, corporate scandals were becoming commonplace in the business sector of the United States. These scandals involved some of the largest corporations in the United States, such as Enron Corp, WorldCom, and Tyco, and saw a pattern of fraudulent practices, falsifying business records, and theft of millions of dollars from public companies.

The SOX act was passed to prevent companies from participating in purposeful accounting errors, false financial reporting, and to hold public companies accountable for their actions.

How Does the Sarbanes-Oxley Act Work?

The SOX Act works closely with already pre-established laws concerning security regulation of public companies and some private companies including non-profit organizations. The SOX act added on four additional principles to the already established law concerning trade and public business:

  • Establishing corporate responsibility
  • Increased criminal punishment
  • Accounting regulations
  • New protections for employees on reporting fraud

Establishing Corporate Responsibility

Section 302 of the Sarbanes-Oxley Act enforces that senior corporate officers certify in writing that their company’s financial statements comply with the United States Securities and Exchange Commission’s disclosure requirements. All materials must be presented in the report concerning the operation and financial condition of the company or issuer. Any corporate officers who sign off on the financial statements are acknowledging that all of the information in the financial statements is true and accurate. If it turns out it is inaccurate, then that officer is subject to criminal penalties, including prison time.

Section 404 of the SOX Act requires that management and auditors establish internal controls alongside reporting methods that allow for greater accuracy in reporting financial statements.

Accounting Regulations

Section 802 of the Sarbanes-Oxley Act creates three new rules that deal with the recordkeeping of public companies. These rules are as follows:

  1. The destruction and falsification of records are strictly prohibited. Anyone who does so can be fined up to a 20-year sentence in prison.
  2. The retention period of a company’s financial records is seven years.
  3. Business-specific records, such as transaction of sales, electronic communications, and audits must be saved and stored.

Why Does the Sarbanes-Oxley Act Matter for My Business?

The SOX Act enforces that companies need to store all financial records, business records, and electronic communications to ensure compliance with the Securities Exchange Act. To store those records, many companies are turning to electronic records.

While electronic records are a great way to keep all of your company’s important information, this creates an opening for hackers to get a hold of these records as well. As part of the SOX Act, your company needs an IT department that will not only be responsible for storing this sensitive information, but also ensure that it will be protected. While larger businesses may have a well-built IT team under their belts, this option can be extremely expensive and time consuming for small businesses. That is where Blue Jean Networks comes in.

Let Blue Jean Networks be your outsourced IT team that can provide you 24/7 support for all of your IT needs. Whether it is storing and protecting sensitive data, updating your company’s system to be more efficient, or ensuring your systems don’t go down during the workday, our team has got your back! Contact Blue Jean Networks today for more information on our services or to find out how your company can be more SOX compliant.